Selection Procedures
Economics Institute of the CAS announces a competition for the position OFFICE MANAGER with English.
OFFICE MANAGER with English
We are CERGE-EI, a joint workplace of the Center for Economic Research and Doctoral Studies of Charles University and the Institute of Economics of the Academy of Sciences of the Czech Republic, v.v.i. and have long been ranked among the institutions producing the highest quality economic research. We connect education and cutting-edge research in all areas of theoretical and empirical economics, including areas related to economic development and public policies.
We are currently looking for a Head of the Secretariat of the Director of CERGE-EI for the team that ensures the operation of the Director's Office and serves as support for all colleagues in the institution.
The most important qualities that you will need to work with us are diligence, the desire to move things forward and the ability to constantly learn.
The condition is your knowledge of the English language, which you will use intensively.
What will be part of your job description?
• Managing the Director's Secretariat with the help of two assistant colleagues
• Organizing the Director's calendar, arranging meetings, etc.
• Handling institutional correspondence – checking all documents signed by the director to ensure that they are stylistically and grammatically correct and contain all the necessary details
• Preparing and drafting official letters, replies, requests and appointments
• Taking minutes of meetings of all institutional bodies, their distribution and registration
• Preparing materials for meetings of all institutional bodies
• Monitoring and checking deadlines
• Preparing the annual report and other institutional reports
• Organizing smaller events (teambuildings, workshops, etc.)
• Providing catering, including market research for events organized by the institution
• Monitoring changes in internal regulations and checking their compliance
• Editing, issuing and coordinating internal guidelines
• On-boarding of foreign researchers
• Updating information on the workplace website
• Managing the institution's telephone tariffs
• Coordinator of the filing service
• Coordinator of the Charles University internal website
• Support in concluding contracts with suppliers and ensuring the correctness of contracts
• Records contracts, including the contract register agenda
• Administration and organization of offices and their occupancy in the building
• Administration of the institution's data mailbox
• Secretary of the supervisory board and the workplace council
• Administration of electronic signatures
• Administration, control and improvement of the reporting database
• Processing of applications according to Act No. 106/1999
What do we need from you?
• Min. Secondary school with a high school diploma (ideally in the field of economics, administration, etc.)
• Advanced knowledge of English min. B2+ (written and oral).
• Excellent knowledge of Czech language and grammar
• Experience in a similar position is a great advantage
• Necessary knowledge of working with a computer - MS Office, Office 365, ChatGPT, Sharepoint
• Experience in leading a small team is an advantage
• Diligence, reliability and flexibility, resistance to stress
• Time management
• Independence, reliability, diligence and systematic approach
• Willingness to learn new things and a positive approach to work, pleasant demeanor
• Excellent communication skills and team spirit
What can we offer you?
• Interesting and responsible work with diverse content and a high degree of independence in a friendly international and professional environment of a stable institution of world renown.
• Teamwork in a friendly environment.
• Support for professional education and personal growth.
• Full-time with a one-year employment contract with the possibility of extension for an indefinite period
• Flexible working hours and the possibility of occasional work from home.
• Workplace right in the center of Prague.
• 5 weeks of vacation + additional personal development days.
• Dog-friendly offices.
• Employee benefits (especially meal vouchers, contribution to MultiSport card, contribution to retirement savings products, employee discounts and more)
• Starting possible by agreement.
• Full-time starting salary 50,000 - 60,000 CZK, depending on education and experience.
How do you know if you are a good fit for us?
Are you independent, can you organize your work and communicate with different types of people? Do you like using your knowledge of the English language?
Then do not hesitate to send your CV and motivation letter by 15. 7. 2025 to the email hr@cerge-ei.cz.
We look forward to seeing you!
CERGE-EI reserves the right to cancel the selection process without giving a reason.
By submitting your CV, you give CERGE-EI, in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (hereinafter referred to as the “Regulation” or “GDPR”), consent to the processing of the personal data provided solely for the purposes of the given selection procedure, to the extent necessary for its smooth running.
Your CV and all your personal data obtained during this selection procedure will be destroyed/deleted immediately after its completion if an employment relationship is not concluded with you.
Application deadline: 07/15/2025